Are you an architect if you don’t draw? Is a design manager still an architect?

7597713652_c246737d9c_oAre you an architect? Do you draw?  In the sense I’m referring to that question today, it is usually meant to include modelling as well, and usually means more than just mark up or do a quick napkin sketch. Are you still an architect if your day job doesn’t involve drawing? What does an architect actually do day to day if they don’t draw? Today, the tasks that an architect do can be so broad, that many architects don’t even seem to understand what other architects they work with actually do. If we don’t understand what our colleagues are actually doing, then is it any surprise that many of our clients don’t really understand (or value) all the tasks that go into creating a building project.

I’ll start by saying, technically, I’m not an architect (although I do still draw depending on workload and projects). The reason I’m not an architect is very much a technicality, and whilst its not about drawing, I think it is relevant to the way in which the profession seems confused about itself and what architects actually do. I studied architecture for 6 years, have worked in the industry for 15 and I have even sat for and passed the Board of Architecture exams. However, I don’t pay the annual registration fee to the board, so that means I’m not an architect. (That’s my choice though, as I work as an interior designer – the relationship between designers and architects being a story for perhaps another post sometime). In Australia, anyone who not passed the exam and registered is not supposed to call themselves an architect, but a graduate of architecture, even if they have been practicing for 30 years.  It’s not this kind of semantics or industry protection that I’m really wanting to talk about today (though personally I don’t think architects really benefit from the protection if the term), it’s the tasks we actually do to deliver our projects. And can often apply just as much to other building design disciplines such as interior design and engineering too.

For any architect (or graduate of architecture) or interior designer that works in an office of more than a few people,  you won’t do everything yourself. Some people will undertake business development and bring in the work, some will have face to face client roles, some will draw, some will use BIM, some will know all the graphic software, some will write specifications, some will be good at the overarching idea, some will be focussing on construction and technical detailing, and someone needs to ensure that the subconsultants are briefed, the team is delivering on time and the team size and mix is the right one.  Most of us do a mix of these things, very few of us are good at all of them. The whole point of working in a team (to me anyway) is to benefit from these different mixes of skills.

Given that delivering a building project is therefore very much a team sport of many different positions, it therefore surprises me then when I hear comments like “as architects is job is mostly drawing” or “what are you actually doing on the project – you are not drawing or writing the spec?”  That fact that the later was made by an architect who was managing more than 20 architects (and happened to be involved with the board or architects), is to me, quite disturbing. Do architects really not understand and value what their team mates are up to on the job, thinking that only certain parts of the project are actually important to the architecture?

I guess that partially it is related to the increasing complexity of large construction projects. When I first graduated a bit over 10 years ago, we didn’t have sustainability consultants, access consultants or BIM managers – every project our consultant teams seem to grow ever larger. (Recently I saw a consultant team list which included a wind consultant – a new one to me).  Managing all of these people, briefing them and coordinating their work is a big job on its own. You can then add the work often involved in meeting client stakeholder management and reporting processes, quality assurance processes and code compliance checking (which whilst we have consultants is still so much the responsibility of the designer be they architect, interior designer or engineer). Between all these tasks n a larger project you easily have a full time role, commonly referred to as design manager.

It is really important that this is understood as a different role to the project manager – whilst one person may do both, just because there is a project manager doesn’t mean you don’t need someone undertaking the tasks of design manger. In fact, sometimes it can become even more critical to  ensure that these tasks are actually undertaken and don’t fall through the cracks when the independent project manager consultant is the lead consultant. They won’t generally do your  co-ordination checks for you. Whilst a project manager ifs often at arms length from the actual design and documentation, and may have very different qualifications and skills to the architect – to me, the true design manager needs to understand what is being designed – they need to be an architect (or a designer or engineer depending on the project/design team being managed). However, there seem to be a lot of architects and designers who don’t understand that this role is very much a valuable and necessary one (whatever it is called), and, if the project team is structured well, not just another layer of management.

If I told an architect who sat at the computer all day writing specifications that they weren’t an architect because they couldn’t manage a 20 person team to deliver a multi million dollar project they would scoff at me. Same thing if I told the autoCAD technical detailer she wasn’t an architect because she didn’t use BIM (and had no interest in learning or even understanding why you would use it). But many these kinds of team members seem to think its ok to put down the work of those managing the projects (or even those brining in the work) as not being real architects because they don’t draw.

One of the funny things to me in all of this, is that in Australia, the registration exams actually focus on these management and practice management tasks – not on design, drawing, technical detailing or specifications. This knowledge is taken as assumed (through your studies and your log book of experience) – neither the written exam or the interview deal with these topics. So maybe it’s the opposite – real architects don’t draw? (But of course in my world they are all expected to use BIM!)

Image Credits: Mennonite Church USA Archives via Flickr

Are you sitting in a half empty office? What would you do with all that vacant space?

vacant 2 by devlon duthie, on Flickr

Two weeks ago I attended the Retrofit and Refurb conference in Sydney at Australian Technology Park. This is the first time I’ve attended this conference, and it’s a very diverse conference in terms of both the speakers and the attendees. The speakers were a mix of architects, engineers, sustainability consultants and suppliers, with the topics as diverse as the speakers and including energy upgrades, environmental upgrade agreements, GreenStar, workplace design issues, hotel refits and project case studies. I would say the target audience was building owners, however there really was something for anyone involved in refurbishing existing buildings – maybe not 2 full days though. The other feature of the conference program was that the sessions were not grouped in any logical fashion but different topics were spread across the two full days. So, for example you couldn’t choose to attend just a half day session to hear the topics about workplace design and GreenStar interiors. I assume this was deliberate in order to encourage attendees to spend the full two days at conference mingling and networking and visiting the supplier expo booths. For me it did mean a couple of sessions on my iPad catching up on emails and replying to comments on my blog – I’m not quite so interested in the detailed operations of air conditioning system upgrades! However, I certainly did find many of the presentations interesting though and have gathered new ideas for this blog as well as meeting some new people and catching up with others.

It was the first presentation of the conference which has inspired me this week. Simon Wild from Cundall’s presentation on multisite integration was one of the most interesting presentations of the conference covering a very diverse range of issues around building refurbishments and sustainability, with a focus on how integrating systems across multiple sites can offer environmental benefits (he has a great blog too). The case study presented was the Sydney Central Westfield, where by combining services systems across retail and office towers greater efficiency was achieved due to different functional uses and different peak loadings. Simon then spoke about how his could be taken further if larger numbers of buildings could share services, which is now becoming possible even remotely for electricity, due to remote transmission infrastucture where electricity is shared over data networks rather than physical transmission (I have heard a bit about this lately…but don’t ask me to explain any more than this about how it works!).

This discussion about multiple uses better utilising services got me thinking during the presentation about utilisation of office space – and how underutilized it is especially at night and on weekends…And then later in the presentation, Simon raised this very issue.

First some facts from Simon’s presentation:
A 1000 person activity based working (ABW) fitout with only 800 desks is equivalent to 15 years of the office operating carbon neutral.
Approx 50% of space in the CBD is vacant at any one time (and I think this is during work hours!)
City wide ABW in Sydney would save as much energy as making all the buildings in Sydney 6 star Nabers rated.

This week, this vacancy rate certainly made sense in my office, with a large number of staff away due partially to the exodus that seems to occur in most offices every school holidays or the week of long weekends. ABW starts to reduce this underutilized space belonging to a single organisation, but creates more empty space as organisations downsize their tenancies. We therefore have 2 kinds of space to consider – the space left vacant by tenants downsizing their tenancies and the temporarily vacant space by people in not being in the workplace.

So, how do we manage all this vacant space, what do we do with it? One suggestion at the conference was to convert commercial buildings into residential. But I’d like to contemplate how this could impact upon the way a traditional office or commercial building is designed and programmed, and how perhaps it could accommodate tenants working in an ABW a model, but other tenants as well, because ABW won’t be the answer for every workplace. Also how could such a building could accommodate other aspects of the changing workplace, such as the ageing population, more flexible working arrangements, options for working parents, and a closer integration of work and life. The commercial office tower as we know it really dates from the early to mid 20th century when western life was base around a separation of work and life with male workers with a stay at home mum and a couple of kids out in suburbia. The fact that these buildings stand at 50% empty consuming resources isn’t so surprising given how different our lives are today.

Mixed use commercial buildings are pretty common these days – the building that doesn’t have a coffee shop in the lobby is a rarity (certainly in Australia anyway), and it’s becoming quite common to have a couple of levels of retail and a food court beneath an office tower too. This is all great, but what else could we insert into our office buildings? In particular are there functions which would operate after hours or support the lifestyle choices of workers? Maybe all these extra functions shouldn’t all be at the bottom of the tower either? In Japan it’s not uncommon for common for restaurants and bars to be located within office tower buildings. Personally, I’m a big fan of a bar in the lobby – so much easier to convince your colleagues they do have time for a drink when they don’t have to go anywhere and maybe you will be able to pull in few more as they pass by.

At the other end of the healthy lifestyle scale, perhaps our office buildings can support some healthy choices too – some buildings already have commercial gyms, how about yoga, massage or acupuncture as well? Some of these kinds of spaces could even become flexible use spaces – meeting rooms during the day and yoga studio after work.

Currently, these kinds of facilities are either provided commercially or by single tenants for the use of their own staff, within their tenancies. Is there the opportunity for these spaces to be provided in a different model – either by the landlord, or perhaps by one large tenant but benefitting all tenants? This could enable better use if space throughout a building and enable landlords to fill up otherwise vacant space and entice new tenants. Maybe a landlord could provide a series of well being rooms suitable for massage, physio, doctors or acupuncture. Individual practitioners could rent the rooms perhaps on differing short or longer term arrangements. Maybe some operate commercially selling their services to individuals but maybe others are paid for by the corporate tenants as a benefit for their staff.

Landlord provided spaces and services, or commercial tenancies are quite straightforward in terms of who pays, the security of the space and shared access. Management of the spaces becomes the issue, with a landlord having more diverse functions and infrastructure to manage and operate. But how about tenants sharing out their tenancy space? What are the issues? And could the landlords actually help with this too?

Whilst the landlord could manage a major meeting and training facility for the use of all tenants, maybe this is better off managed by one of the tenant organizations. Perhaps they have a very high level of in-house meeting needs, specific expectations of service, or they are a training provider. Firstly, if this is to be a shared service, then the costs of the space and servicing it have to be considered – in my view it’s the landlord who is best placed to manage this, through rent discounts for tenants providing services such as this, and maybe a higher rent to other tenants. I’m not convinced these models should be a direct user pays system based on booking, but maybe that could work too – Although I think as soon as something like this becomes user pays, corporates just start to build their own.

The meeting facility is usually a discrete space though – what about letting people in to use all those vacant desks, informal breakout areas or casual meeting places? Or perhaps even breaking down the idea of one organisation, one tenancy? Traditionally the tenancy is required as a secure container for stuff (refer to my blog post on Natalie Slessor’s talk on the future workplace for more on this). More recently, this stuff was also electronic – data servers and computers. We had to protect our equipment, our papers, our computers and our data from being accessed by outsiders. What we could never really separate from outsiders was our people – today, it’s our people that are the most valuable asset. These days although we still want to protect our data, we don’t keep it on servers in our offices (creating yet more vacant space), we keep it on the cloud or in data centers. So why do we need that company network anymore? What if IT was provided by he landlord, as a utility, like electricity? Then there is no technical reason why I can’t come and work in your office for the day if it suits us both (oh, I didn’t mention, we have gotten rid of all those fixed computers and phones we need to keep secure too). The only reason left is confidentiality, which I think is mostly only a concern held by those who are up to something dodgy in the first place – or if it is a genuine issue – needs genuinely confidential space, not open plan offices anyway.

Does this help fill up the vacant space though? If I have just moved from my office to yours because you have better coffee and a bar and a massage room, we still might have some vacant space? Though it really does encourage choice, and highlight which offices are popular and place of choice to work then doesn’t it?

Maybe we can fill up some space with some more diverse functions, that encourage other things and parts of our lives too. Just a few more random thoughts – a commercial kitchen could be used by office caterers during the day and charities at night (I know there is one in Sydney OzHarvest that cooks for homeless), a model making workshop for the architectural practices could also replace our individual home garages and workshops, childcare shortages are a big issue in Australia and it would certainly help more women return to work if more centers are provided within workplaces…I’m sure you can think of more ideas? With the growth of the sharing economy and of co-working perhaps we will start to see a whole range of different ideas.

Is your workplace half empty right now? How would you share your office space? What kinds of facilities and services would you like to see in your workplace? Who would pay? Who should operate them?

Image credits
Creative Commons Attribution-Noncommercial 2.0 Generic License  by  devlon duthie