What does collaboration really mean? Should we think move about connection before collaboration? Don’t worry serendipity hasn’t died yet either. Does your organisation actually want innovation anyway?
These were some of the questions discussing “Driving Collaboration, innovation and connection in the workplace” last week , as I joined Angela Sampson (HASSELL) and Clarissa Lundy (Gensler) on a panel at Sydney Build Expo.
Angela did a fantastic job moderating deftly bringing her own experiences to the discussion all while asking the challenging questions. Clarissa (who was making her panel debut) brought her own perspectives as an amazing workplace designer along with some research from Gensler.
Collaboration is such an overused term in workplace today, it’s almost become a fetish. All over the internet and in every workplace I hear about how we need to collaborate more. But very infrequently do we discuss what this actually means. I have found the term is used very differently in different contexts, organisations and job types. Here I like to draw on the work of Dr Agustin Chevez. Dr Gus talks about collaboration as being one of the many ways we work together – and that we also need to think about cooperation, coordination, delegation, negotiation and socialisation (I like to call them the ‘tions’ of work). To this list I would add connection. Often when people talk about improving collaboration across an organisation connection, is actually what they are referring too. We can’t collaborate, or cooperate, coordinate, delegate, negotiate or socialise, until we are connected.
These different ways of working together require different types of space. Clarissa and I both talked about how important it is to match the types of spaces to the organisation and the type of work. Small details like the type of furniture and its height can really start to matter. Large round “collaboration” lounges next to workstations won’t work for most of these ty[pes of collaborating. Details like the height or shape of a table, the positioning of a touchdown desk will impact how, why and what it gets used for.
The spaces between are important too. The main circulation routes are often where serendipitous interactions which support cross organisation connections occur. One of the great stories I shared is our own CBRE Sydney workplace which was refurbished just last year. We made a bold decision to relocate the existing stair – out of reception to the back of the building behind the scenes. If was a choice that was debated – it certainly had time and cost implications, and also means there is no showpiece stair in the client space. The reason to move it – was to create better connection between the teams themselves and the employee social hub (as well as stop the stair taking up the best views!). There are also spaces around the stair one can pull away for a chat when you run into a colleague. Two months after we have moved in, the amount of people I see using the stairs suggests it is working!
All the stairs in the world won’t build true connection tho. We need to know each other before we stop to chat on the stairs. Connection and creating a genuine sense of community are essential for true collaboration. If we are burnt out, stressed out and disconnected we won’t bring our best collaborative selves to work. Workplaces and precincts can support this through genuine community building – this won’t only come through spaces to, socialise and collaborate but needs to be supported by culture and operations. People need to feel they have the time and permission to participate in events and socialise – to use those alternative types of space.
One important point to remember in all of this is that all of our work in not collaboration. A lack of space to focus and noise are the biggest sources of employee dissatisfaction today Perhaps it is productivity and incremental improvement that is more important than innovation. A quick question of the audience “whose organisation wants them to be innovative?” showed very few hands up – even among what was a largely design oriented crowd! Few organisations today really define productivity or innovation well – so it is hard to measure how well our workplaces might be supporting this. It’s clear however they are not supporting focus work well. It still is true that our workspace can help us to connect, collaborate and innovate – I really should have mentioned the famous building 20 at MIT – which you can read more about here. However in the case of building 20 – it was about user centred design more than anything deliberate!
We also talked about what collaboration might mean in the future, AI is already becoming a team mate and collaborator, robots will start to become more common in workplaces too (and in fact we saw a drinks delivery robot at the bar afterwards). The future of AI as a collaborator could have a big impact on how we work and the spaces and technologies we need to support more voice activated work or holograms.
Finally I loved that Angela brought up the humble desk. Do we still need them and in fact do we need diversity at all if we sit at our screens more than ever? Whilst there were some disagreements amongst the panel over how necessary desks might be today and into the future – one thing we all agreed upon was that diversity of different qualities of spaces – different light, sound qualities, different types of furnishings – are beneficial particularly to those who are neuro-diverse and more sensitive to noise and sound, but in fact to us all. Universal design means better space for everyone, and natural light or plants can help stimulate our brains and make us feel better – even if we are on a teams call.
Thanks to Sydney Build, Angela and Clarissa as well as everyone who joined us on the day. It was a great conversation to spark a lot more thinking about Connection, Collaboration and Innovation for us all.
Ceilidh Higgins