Category Archives: Industry

Is Disruptive Innovation possible in the construction industry?

Posted on by
10

fishbowl jump by Kay Kim(김기웅), on Flickr
Lately I have been finding the term “disruptive innovation” everywhere.  From events about green buildings and BIM, to blogs and even the Australian Prime Minister – everyone is talking about disruptive innovation, what it means and how it is changing business and our lives.  Along with robots (see my post on robots here), the concept of disruptive innovation seems to have become one of the mainstream technology trends to talk about in 2015 –  replacing big data as the hot topic (and see my post on big data here).  But has disruptive innovation yet impacted on the construction industry? And if it hasn’t yet, will it? I worry that sadly the answer might be no.

The construction industry is one of the least efficient industries – and this is a worldwide issue. This year I heard someone describe the construction industry as ‘the last craft industry’ and this is certainly true.  Whilst so much of production and manufacturing has become rigidly process oriented and quality controlled, prototyped and tested – even in developed countries, almost every building that we build is still a one off design, constructed piece by piece on site.  The inefficiencies of all phases of building – from procurement through to design and construction are outstanding.  Even when a building is not designed by an architect, if it’s larger than a house, it’s almost certainly a one off design.  Even in Australia, where site labour is a significant expense, prefabrication is the exception and not the norm.  We actually have less standardisation than in the larger American and European markets! As architects and designers in Australia we expect to be able to customise almost any product, and often at no extra cost because so much is custom manufactured for each and every project. All of this results in additional costs, both to those supplying services and products related to buildings which are then passed onto those purchasing buildings.  I have seen estimates suggest that the construction industry wastes a mind boggling 20-30% of building costs  – possibly equating to somewhere around $1.7 trillion (USD) worldwide each year! I found one estimate that 50-68% of time on site is wasted!!! Just google construction industry waste and you will find heaps of articles from around the world in relation to both time and materials.

All this would suggest, that buildings and construction should therefore be ripe for disruptive innovations – there is clearly a massive problem here.  BIM, prefabrication and robots have been seen as possible saviours of the industry, that would increase efficiencies but are they effective and are they disruptive innovation?  In the UK, the government determined in 2011 that BIM would generate savings and efficiency for government projects, and they have mandated its use on all government projects over 5 million pounds.  There is plenty of evidence from the UK and also from around the world that is demonstrating that BIM is reducing construction costs (for example refer to this series of articles by David Mitchell on ROI of BIM) – and one assumes without reducing quality of outcomes.  The UK mandate targets that by 2016 all projects will be what is defined as “Level 2 BIM”, but there is no date yet set for “Level 3 BIM”.  So BIM has already been around for easily 10 years already now, and still with no end date for this higher level uptake by industry – 15 years of change seems to slow to me to be defined as disruptive innovation. I’m not so sure that BIM is “our Facebook revolution” (see this article on Digital Built Britain)

Perhaps before we go much further, we need to define – what is disruptive innovation anyway?If I ask google the answer (via wikipedia) is ” A disruptive innovation is an innovation that creates a new market and value network and eventually disrupts an existing market and value network, displacing established market leaders and alliances. The term was defined and phenomenon analysed by Clayton M. Christensen beginning in 1995.”  The frequent examples we are all familiar with include Airbnb, Uber, iTunes and Facebook.  To me, I’m not quite sure that all of these actually meet the requirement for a ‘new market’ – how is the Uber market different from the taxi market? But the key point is that they create a new way of service or product delivery that is completely different from what has come before rather than just being a little bit different – cheaper, easier or more competitive.  For example Amazon is not usually viewed as disruptive innovation, its just a slightly different way of providing goods, at a conceptual level it’s basically the same as the very old fashioned mail order catalouge.

So is BIM a disruptive innovation? I think not. When I first attended RTC back in 2009, and really started to see the possibilities of BIM beyond just 3D modelling and how we could move towards buildings being built from models not documents, and I was seeing all the resultant changes this would bring to our contractual and teaming arrangements, I think I would have considered that BIM would be a disruption to our industry.  But now 6 years later, how much has really changed?  Buildings built from models are still very much the exception rather than the rule, as are alternative procurement and contracting arrangements.  In the same time, Airbnb (started 2008) and Uber (started 2009) have taken over and are serious dominators in their respective markets.  I think there are a few reasons for this slow uptake of change in the construction industry.  One is that with BIM, we still have the option to do things the old way.  We can combine a bit of BIM with traditional paper documents and contracts.  It’s not an all or nothing alternative.  The other is the scale and structure of the market purchasers.

I have been thinking a lot lately about what these kinds of disruptive innovations have in common and how they differ from architecture and construction.  The key issue to me, is that almost all of these commonly discussed disruptive innovators rely on the power of individual consumers and not government and big business.  Can you think of any disruptive innovations that have been driven by or even embraced by Government? Or even big business? (A related question to ponder another day – is activity based working a disruptive innovation?)  If anyone has any suggestions, I’d love to hear them – I can’t think of even one.  So recently when I came across on article on crowd funding for the property industry, I wondered – could this be the driver for disruptive innovation in construction?  Crowdfunding brings in the individual consumer, could this be the missing link?

However upon reading the article, I don’t think so.  Whilst the project funding might be obtained from smaller individual consumers, the project is still run by a larger developer –  it’s just a new way for them to get their start-up capital, like the idea of off the plan apartments really.  Whilst the smaller investors may start putting the pressure on for greater efficiency this is more likely to push incremental improvements rather than disruptive innovation.  The article concludes with the suggestion that within 6 years these crowd funding ventures might be owned by banks, so disruptive innovation seems highly unlikely!

What about other aspects of technology?  Could robots and prefabrication cause disruptive innovation in construction?  Again these are technologies that have been developing for some time – prefabrication for probably over 100 years now! Whilst both offer opportunities for efficiency gains in design and construction, like BIM, they also offer us the opportunity to take small parts and combine prefabricated or robot built items alongside traditional methods.  Robots might be laying bricks, but did they pour the concrete slab yet?

So far, the best opportunity I have seen for disruptive innovation in design and construction is going to come from algorithms rather than robots, through the form of software like Google Flux.  Flux automates the building design based upon site conditions.  (You can find out more about Flux in this video from my presentation and blog on Will a Robot take my job or here on Randy Deutsch’s blog ) There is no reason why either much of the model or the documentation would not be largely automated out of this software as well.  Whilst I believe humans (as architects) will always be involved in designing high quality buildings, much of the work we do as architects could be automated.  I have recently heard said “the computers don’t have to be perfect, they just have to be better than us”.  Why should a human spend time drawing up all the details and layout of a toilet when a computer could do it faster and make sure it meet the building code? The parts could then be prefabricated or assembled on site by robots increasing construction efficiencies.  Developed outside the traditional markets, could Google displace Autodesk as the primary software provider for building design and the disruptive innovator that changes the traditional delivery of architecture? I think it’s possible.

I think it’s also possible, that architects won’t see the potential of these tools, they will see the admittedly ugly buildings that the beta version of the software produces, and believe it’s just a tool for developers to quickly design and build boxy buildings.  If architects don’t engage with these technologies, that is probably what they will become.  But what proportion of our clients are coming to us for high end design? If developers, governments and big business don’t need architects any more what happens to our industry? What happens if construction innovates but architecture doesn’t?  If construction innovates and becomes more efficient, will that leave architecture behind? Does architecture become even more of a boutique industry catering to rich people’s houses?

What about disruptive innovation in construction itself? If not robots or prefab, what could it be?  Is disrupting design sufficient to disrupt construction? Or are there other disruptive innovations out there on the horizon?

Ceilidh Higgins

Image Credits:
Creative Commons Creative Commons Attribution 2.0 Generic License   by  Kay Kim(김기웅) 

Will Architectural Technology Create the Next Generation Gender Divide?

Posted on by
2

Women in BIM copy

It’s been a while since I have posted to this blog – there have been quite a few things keeping me busy lately.  One of which was this article that I was commissioned to write for Parlour.  Parlour is an Australian website dedicated to promoting gender equity and diversity in architecture.

In my writing and research I have questioned if architects will be replaced by robots or computers, and come to the conclusion that while computers are taking over the architectural office, we still have humans to tell them what to do. As Achim Menges, professor at Stuttgart Institute of Computational Design, comments, “this process can bring out the best in both humans and computers”. But is this going to be humans or is this going to be men?

Why are more women in our professions not embracing the possibilities technology can offer architectural (or interior design, or engineering) practice today? With rapid advances in technology and their increasing importance across the industry, it’s a question worth pondering.

Read the full article on Parlour’s website.

Ceilidh Higgins

Photo courtesty of BrisBIM

Unwind with Beautiful Thinking

Posted on by
Reply

IMG_2802

It’s not very often that I actually write about design itself on this blog – maybe because it’s the most enjoyable part of my job and often I am writing about the things that frustrate and annoy me -but also it is often a part of my job which I  have less time for than I would like.  The last few weeks though, have given me a number of opportunities to think about design, both in our own practice and through the work of other designers across a number of disciplines from architecture, to furniture, fabrics and paper.

Back in June, our team at DJRD were invited by Interface to collaborate in a pop up installation as part of Indesign’s “The Project”.  Our brief was to transform a number of spaces in the Interface showroom into a space for the rituals of ‘refuge’, a place to get away, to calm the mind and retreat and create opportunities for mindfulness. As well as designing the space itself we were asked to think about activities that could occur within the space, initially yoga and meditation were discussed. We were also to integrate Interface’s new carpet collection and their current campaign “Beautiful Thinking”.

All of our staff were invited to join the design team, and we had a fantastic team of 7 architects and interior designers from graduates through to myself as senior associate, with support from one of our directors – so in some ways very much like a real world project team. Joining me on the team were Tasmin Dunn, Gabrielle Melville, Sally Johnson, Darren Livings, Kate Harding and Hannah Hoeschle (who all worked much harder than I did!).  From Interface we had a brief, deadlines and a budget.  The real difference for our design process was the fact that we would be building the installation ourselves – at which point we also pulled in our IT manager and known home handyman, Peter Lean, to assist us.

Initially, as often in the real world, our brief seemed quite complex, with potentially many ideas and elements to explore. As a team, we felt it was important that our space of retreat integrated the Interface product and the process of making, both the making of the product and making as designer.  We approached the brief as we would a project design brief, which is to look to take all the parts and find a single simple and overriding concept that can unify, enhance and speak to all the parts of the brief.  Our concept was to create a series of spaces based upon nature, places you might go to meditate – cave, forest, tree house and meadow – and for the majority of our materials to be sourced from Interface’s manufacturing process (integrating their products and process, but also helping us with our budget).  Rather than yoga or meditation, we felt that a more active and designer orientated activity would be suit Indesign, and we decided mindfulness colouring in books would perfectly suit our intended audience.  This however wasn’t our main activity.  The main activity, tied (literally) back to the space, using Interface yarn to weave between the cardboard trees in the space.  We titled the space “Unwind”, referring both to the act of relaxing and the weaving and yarn throughout the space.

As well as our (limited) budget from Interface, we arranged sponsorship from Inlite (lighting), Dulux (paint) and Skale Greenwall.  They were all so generous with their products – Jarrod Huxtable from Inlite gave us heaps of assistance building our lighting installation as well, and Skale joined our team only 36 hours before we were due to complete!  So much thanks to all of them, and also to our generous friends who loaned us some great furniture pieces to suit the ‘meadow’.

To work together with a collaborative team not just designing but building our space gave us a fantastic chance to use our everyday skills – from planning, designing and organising a team (thanks to our team leader Darren we were on time, on budget and completed the install within the number of work hours allocated) but to work together in a different way where everyone has an equal say and it was up to all of us and the design team to agree on the solutions without significant client input (although unlike a University project we did have a client, as we had worked with Interface throughout).  To create a space that only exists for 2 days also allowed us to explore different materials and take risks that might not be permissible for a longer term space. The actual act of building ourselves also allowed us to design in a more fluid way (on site changes no problems!) and discuss solutions on the spot.  So much of our work now is competitively tendered it means that you can’t work with a builder in this way.

We were also not the only team creating an installation at Interface – at the same time, 4 other design teams were creating spaces based upon either the same brief as ours (refuge) or a brief titled “Prospect” to create an energetic lively space for play and collaboration.  Not only did we get to explore the spaces created by the other designers, but as part of the activities over the 2 days, Interface hosted a panel moderated by Indesign’s editor, Alice Blackwood on Beautiful Thinking in which each of the design teams spoke about their design, the response to the brief and what they believe Beautiful Thinking means to design.  Talking with the other designers whose fields were as diverse as paper art, textile design, graphics and furniture design, was a fantastic opportunity to see behind their installations as well as understanding how their different backgrounds had influenced their work. For everyone of the panel, simplicity was mentioned as an important element in how beautiful thinking creates places and things to calm and inspire – and to allow those inhabiting the space the opportunity for beautiful thinking in turn.

After we leave university it often becomes quite rare that we see other designers present and speak about their work outside of our own practices – especially in this context, where we are not trying to compete to win an award, impress a client or sell our design. However that’s not to say that seeing designers talk about their work to win awards is not just as interesting! Last week I had the opportunity to see the presentations for the shortlist for the IDEA (Interior  incredibly inspiring.  To see seven of Australia’s top designers present and discuss their work for the year in 5 minutes each is a peek at truly amazing work going on in Australia right now(view the shortlist here).  The quality of the work was all outstanding but for me, one particular presentation stood out from the rest as a great presentation – and it gets back to the idea of simplicity and the single idea.  Hannah Tribe of Tribe Studio presented her work not just as a series of architectural projects but explained the studio’s approach to design as a portrait of the client.  A single idea behind a whole practice of work, but not at all a single look or style, an approach that is not just about beauty and awards but creates a place for people.  To me, this really represents the idea of beautiful thinking.  What inspires you to beautiful thinking?

Ceilidh Higgins

PS.  I am also now on Instagram, where you can see more of my Indesign photos.  Follow me as themidnightlunch.  

Will a Robot take my job?

Posted on by
7

If I am an architect, a designer, an engineer or even BIM manager – Will a Robot take my job? This is the big question I recently presented in my talk at RTC Australia as part of the session BIMx: Big Ideas around Big Data.  Open up my slideshare presentation above that accompanies this blog post.

NESTA, a UK innovation charity has a quiz you can take to see if a robot is likely to take your job.  The quiz asks a series of 6 questions around skills and ongoing learning, if you manage complex real world tasks, work with, teach and manage people, or design and manage technology, machines and systems. It uses your answers to determine how likely it is a robot would take your job.

The answer is that an architect is “Robot Proof” with a low probability of a robot taking our job.  BUT does this match with our experience? Are architects, engineers, or designers really likely to be robot proof?

Whilst we think a robot won’t take our job – what about a computer?

Many of us would agree that BIM has already resulted in smaller project teams. Computers have long been a part of the design process.  Whilst we often forget CAD standards for ‘computer aided design’, computers can now aid the design process in much more significant ways than back when AutoCAD was released. Its interesting though that today a google search of computer generated architecture still mostly generates links related to rendering and imagery, rather than designs produced by computers.

If you think that BIM won’t take your job – what about Big Data?  We are already using data to check, verify and evaluate options within our designs. As the scale of the data available gets ever bigger these processes become more complex and more powerful. Right now google searching for data generated architecture won’t get you many hits related to buildings, but this is sure to soon change.

Rules based checking might not yet be big data. But it is about using data sources to validate designs or documentation. Examples include checking codes or standards using software such as solibri.

Again data analysis doesn’t necessarily mean big data yet.  Analysis began as something that architects did using pen and paper, a site analysis diagram for example. Data analysis is starting to become more computer driven which allows for much more significant analysis to take place.  Examples include environmental or performance analysis of buildings, or analysis on a larger city scale looking at land use and traffic patterns. This kind of analysis is very much in the realm of current uses for big data.

Data is also the basis of simulations. For example fire or traffic simulation modelling is based upon creating algorithms from data. Currently the simulations used within the AEC industry are relatively simple algorithims.
Big data gives the potential for developing significantly more complex simulations. Last year at RTC in Chicago I discussed the potential for big data to allow us to simulate human behaviour in complex building types such as workspaces with the potential of increasing a companies productivity. (see blog post here)

So, data can evaluate design – but could big data actually drive design? Is it already happening?  As with data based checking, its certainly true that data driven design exists already – and has for some time, although generally not yet into the possibilities of big data. Computational and generative design is data based upon algorithms and therefore data based design. Algorithms are already being used for design in many different ways.

The use of formulas to create design is an example of data driven design.
An example is the façade of the Auckland Savings Bank by BVN and Jasmax which was designed using Microsoft Excel and the Chaos formula.

The structure of the Watercube by PTW and Arup was designed using an algorithm to determine structural steel member sizes.

A simulation is just another kind of algorithm. Rather than just using simulations to test current design proposals, the simulation algorithims can be part of the design software and the design options can be based upon the outcomes of the simulations.  This bandstand by UK architects Flanagan Lawrence was designed using Dynamo and an acoustic simulation algorithm called acoustamo.

Algorithms can be used to optimise an existing design. At the Barclays Centre by ShoP – detailed design of the steel panels was undertaken using CATIA to generate options which allowed a reduction from 230,000 sqm of steel to 150,000sqm. No two of the 12,000 panels are the same.

This exhibition hall building was designed by the University of Stuttgart’s Institute for computational design.

The question – How can you create a resilient timber structure with as little material as possible? This is a simple example of applying one rule to a simple building type. Using an algorithm inspired by a sand dollar one of natures most efficient structures, this building was designed by computer. The human input to the design is the initial idea and the design of the algorithms. (Read more)
As a side note, it was built by robots too.

What about more complexity? The complexity of trees growing in nature? There is actually already an algorithm for that.  The programming to create suburban housing exists too (its initial use is for generating realistic houses for 3d gaming environments). Using rules based criteria such as number of rooms, adjacencies and architectural style, a suburb of varied housing can be produced.

With big data the questions and the building programs can get more complex. And these kinds of design tools are not as far away as you might think.  Autodesk has a lab project in development called Dreamcatcher. “Dreamcatcher is a goal-directed design system that enables designers to input specific design objectives, including functional requirements, material type, manufacturability, performance criteria, and cost restrictions. The infinite computing power of the cloud then takes over.” The publicity for Autodesk’s Project Dreamcatcher suggests it is for industrial design – the same could potential apply to create rules based design solutions for buildings.

Autodesk are not the only company investing in this technology. Google has setup a spinoff called Flux to explore how data will shape our future. Right now Flux software and much of the media is focused on the metro scale data analysis but the future of Flux is about buildings.

Flux asks “What would happen if we stopped designing individual buildings and started designing building seeds” It is based upon the idea that the data will form seeds.

The information would include the codes, standards, weather conditions, occupant data, building product data and other information available about a building, its site, its occupants and client requirements as well as industry data such as materials, systems and construction methods and costs.

Just as each seed grows up to be a different tree, the building data seeds will grow to be different buildings depending upon the site and its constraints, the client requirements and other project specific inputs.
This kind of design will have a significant impact upon the way our industry operates.  (See post by Randy Deutsch)

This is a clip from a talk by Jen Carlilse co-founder of Flux. (Embeded in slide share or at youtube)

We probably all agree that the building examples in the Flux video are somewhat lacking in the architectural beauty department.  If nature could be an algorithm – could beauty also be an algorithm? Is there the possibility that in the future we could use data analysis to design beauty into our buildings, to use data to design buildings like the Sydney Opera House?

So what will my job be? It won’t be drafting disabled toilets anymore that’s for sure.

I’d like to think that the data will allow us to get rid of the drudgery. It will allow us to focus on the best parts of our jobs. It will allow us to realise the true value of design.

We will still evaluate the computer options and talk to the clients. Whilst data can assist us to make decisions, the human race is not about to let everything be decided purely on the basis of data – if we did we would be doing it already. Human nature is that we still want humans involved in decision making. We still need to tell the computers what to do at some level. Does it mean we all become programmers rather than architects and engineers? Could this process can bring out the best in both humans and computers?

What do you think your job could be?

Ceilidh Higgins

 Imaged Credits:
See slideshare presentation for full image credits.

 

Does your workplace offer yoga, meditation or perhaps colouring in?

Posted on by
Reply
Meditation by Moyan_Brenn, on FlickrWhilst many are touting workplace wellness as the next big thing in workplace design and strategy, there are others such as Kelly Robinson, workplace manager and yoga teacher, who spoke at last month’s Worktech Melbourne, who are suggesting more specifically that mindfulness practices will soon be coming to your workplace – if they haven’t already. The signs are certainly out there that mindfulness has suddenly become a topic of interest with many blogs and articles on workplace design and human resources sites as well as at least 2 books on the subject. Since I saw Kelly speak last month, I have seen a number of articles on mindfulness practices and spaces within the workplace, and this article which I shared recently on Linkedin seemed to have a high response rate, suggesting that people are certainly interested in the topic.

For those of you who already practice yoga, meditation or just spend to much time around psychologists, you certainly would have heard of mindfulness. If you haven’t perhaps you are wondering what is it – and how does it relate to the workspace – and probably all of you are wondering what on earth does colouring in have to do with it? According to Google mindfulness is “a mental state achieved by focusing one’s awareness on the present moment, while calmly acknowledging and accepting one’s feelings, thoughts, and bodily sensations, used as a therapeutic technique”. It has become a commonly used treatment technique by psychologists, and essentially involves beingaware you in the present moment and of your surroundings and calming the breathing and the mind. Whilst meditation is a common path to mindfulness, sitting cross legged on the floor and doing nothing is not the only way to achieve a state of mindfulness. There are many different kinds of meditation.  Yoga can be one way of calming the mind, as can breathing techniques, sitting or walking in nature and apparently colouring in! (or other focused but slightly repetitive activities where you think about what you are doing) This week I came across this article on how big corporates are issuing adult colouring books to staff as a means of mindfulness training.

Whilst practices such as yoga and meditation have been growing in popularity in recent years, why are corporate workplaces offering these programs? Whilst its certainly true that many corporations like to promote how much they care for the health and wellbeing of employees, science is showing there are of lot of potential benefits for employers as well as their staff in mindfulness training. Numerous studies have shown that within weeks of commencing a meditation program, changes in the structure of the brain can be seen on an ECG. According to Headspace, a mindfulness and meditation app that promotes itself as ‘a gym for the mind’, mindfulness promotes creativity, increases focus and reduces stress and anxiety. In the workplace, all of this could mean both increased productivity and happier staff. With this research now becoming common and mainstream, a spate of recent reports on Forbes, the Huffington Post and the Wall Street Journal all discuss the science and benefits of mindfulness in the workplace. Whilst many of these recent articles relate specifically to mindfulness in the workplace and David Gelles’s new book “Mindful Work”, there is a long and growing body of studies related to meditation (see for examples recent article on Forbes and Wikipedia) and mindfulness showing similar benefits.  And of course with any new trend, the articles against mindfulness are also starting to appear.  There was one I read, which suggested forcing people to meditate in a group setting would be more harmful than helpful to your workplace culture – I must say I hadn’t even thought of the idea that anyone would try to force people to meditate!

I have been practicing yoga and mediation for almost 4 years, and would personally agree with many of the benefits – and I note I would have hated to be forced to meditate in a workplace setting. I believe yoga and mediation have helped me to become more resilient and deal better with a number of signficnt workplace issues in a previous workplace from bullying to chronic pain and then a redundancy, to now being better able to managing my stress , prioritise better and focus more on what is important both in life and at work. I think my practice has also helped me to become a better team leader and a better designer, through increased awareness of how I communicate with others as well as creating a calmer mind which I can see affecting my creativity and ability to think differently. Frequently I find after a yoga class I will have new solutions or ideas related to current projects – the basis of this whole blog in fact started in my mind during a week long yoga intensive.

I have also seen how introducing these practices to the workplace, opens up yoga or meditation to people who might not otherwise venture into a yoga studio or a buddist meditation class. I used to sit in a workstation pod with 4 male structural engineers of varying ages – our workplace introduced a weekly yoga class, and over time all of them become participants, regular discussions were held in our work area about the benefits of yoga and there was a push for the classes to be increased to twice weekly. They also frequently commented on how it was obvious I was in a better mood on days when I attended yoga classes before work.

How does mindfulness affect workplace design though? If its just about quieting our minds, can the design of our workplaces contribute? They certainly can, and it doesn’t have to be all about cushions or incense. The recent article by Leigh Stringer for Office Insight  suggests a number of ways mediation spaces can be created – from dedicated rooms, to quiet spaces away from the busier parts of the workplace, to outdoor spaces and labyrinths for walking meditations. Space for yoga and other physical practices is frequently accommodated within flexible meeting or training spaces. In many ways, good workplace design supports mindfulness – a variety of different spaces for different uses, access to nature or views of nature and provision of quiet soothing spaces for individual use all support work, just as much as they support the practice of mindfulness training in the workplace. Good design itself also helps focus us in the here and now rather than wishing ourselves elsewhere.

What other ways could design promote mindfulness? Does your workplace offer yoga, meditation or colouring in? If it did, would you participate?

Ceilidh Higgins

Image Credits:

Is a Well building different to a Green building?

Posted on by
2

Sick by Leonid Mamchenkov, on FlickrRecently I attended Worktech  Melbourne, where many of the speakers focused on wellness (or  health and wellbeing) which seems to have become the next big thing in workplace design. Australia is about to have its first certified “well” building, the new Macquarie Bank building at 50 Martin Place.

When Tony Armstrong from CBRE mentioned this concept of a certified “well” building, and that it had been around since 2013 (with CBRE’S global headquarters actually having being first certified WELL workplace) I wondered why I hadn’t heard of this building assessment tool before. I keep pretty up to date with what is happening in both the world of workspace and of green buildings, and this concept of a well building certification seemed like something that would have grabbed my attention before. Someone suggested maybe it was the Living Building challenge rebranded (it’s not). Whilst the WELL building standard may have been around for a little while, it’s been a pilot (version 1 was just released in February 2015) and there are so far only a small number of WELL certified spaces (coincidentally I have been to one of the restraunts registered for certification in Chicago).

So what is a WELL building? According to the website of the International Well Building Institute, who developed the WELL Building Standard “Buildings should be developed with humans at the centre of design.”  Interestingly this sounds almost the same as TILT Studio’s concept for codesign, who also spoke at Worktech (and is fresh in my mind because I have just been reading their book Codesign).

A WELL building is more than just human centred design – a WELL building sounds pretty amazing actually. The Well Building Institute claims not only will a WELL space improve our health, nutrition and fitness, but also our mood and our sleep patterns. And of course our improve our performance. There have long been claims that a well (as in good!) designed building, in particular workplace increases productivity, which one assumes equates to increased performance. From my own experience as a designer,it’s clear to me how buildings can help or hinder the activities within. Buildings improving mood also makes send to me – stimulating design, natual light and sufficient ventilation all play a part in enhancing our mood. But how can our buildings help improve sleep? Or nutrition? Clearly I need to learn more about what a WELL building might be.

So this week I set out to undertake some research on the WELL Building standard to see what it entails and how it differs from and compliments a green building (I should mention that the WELL Building certification is administered by the GBCI who certify LEED).  When I started reading the WELL concepts (or categories) it sounds a lot like GreenStar (Australia’s equivalent to LEED) – air, water, comfort… nourishment and fitness are a bit different. WELL has 7 categories (called concepts) are air, water, light, nourishment, fitness, comfort and mind. Like GreenStar these categories are then broken down into features (a total of 102). Some features are baseline essentials for certification and some are optional for extra points and a higher level certification. Also like GreenStar some features relate to the built fabric and some are management, policy or education strategies.

Air – this category is all about indoor air quality so is very similar to what you would expect for a green building.

Water – green buildings tend to focus on water use, WELL is all about water quality.

Nourishment – I am going to quote this one because I am not even quite sure what it might mean yet. “Implement design, technology and knowledge building strategies to encourage healthy eating habits. Provides occupants with design features, behavioral cues, healthy options and knowledge to enable healthier food choices”!!!! How will my building do all that? More research required on this element for sure!

Light – this seems a little more straight forward. It’s all about appropriate light and enough natural light. I can see how lighting can impact health, so many people complain about headaches and muscle tension related to poor lighting. Daylight also regulates our mood and sleep patterns so maybe his is how well buildings help improve our mode and sleep?

Fitness – is about introducing opportunities for occupants to excercise. So I expect this category will include features such as gyms but also design strageties that encourage using stairs over the lifts.

Comfort – again this is someone similar to some similar GreenStar credits. Acoustics and thermal confort a key to providing a “soothing, distraction free environment”.

Mind – this is another category I want to research further. Here we are looking to support mental and emotional health, relaxation spaces are important but so is “providing feedback and knowledge about their personal and occupational environment”. What does that mean?

Obviously to understand the tool and what it means for the design of buildings I need to do a bit more reading (all the above was gleaned from the overview sections of the website). Next step download the standard.

One difference I notice immeadiately on reviewing the executive summary is that “the space must undergo a process that includes an onsite assessment and performance testing by a third- party” – this sounds interesting someone must actually visit the building – and is not required for a GreenStar certification. The assessor will spend up to 3 days onsite undertaking tests and verifying features applied for. This is pretty stringent and I imagine comes at a cost (Certification is charged by the square foot, prices are on the website).

The program allows for certification only of completed occupied spaces. Buildings yet to be tenanted cannot be certified, only designed as WELLL compliant. Like GreenStar or LEED there are levels ranging from silver to platinum. WELL is being designed for many building types, although at this point is mainly aimed at office and institutional projects. Other project types (retail, residential, healthcare and more) are encouraged to register and help develop the pilot programs.

Like GreenStar has recently introduced, certification has a validity period of 3 years after which time, it must be re-verified and certified again.

If you are familiar with LEED, the standard has a comparison table identifying how the WELL features relate and cross over with LEED.

At this point I decided to read up on the nutrition and mind sections of the standard as these are the areas that I feel I have the least understanding of how design could affect space occupants in these areas. So I am by no means an expert on the standard yet!

Unsurprisingly a large part of the nourishment section relates to food and drinks provided or sold by or under contract with the project owner. So if I wanted to have a WELL certified shopping mall and my food outlets would have to meet pretty specific items around fruit, vegetables, fat and sugar as well as serving sizes and labeling. I’d say it would be simpler for a workplace which would tend to provide less food to employees. Hand washing is a feature where design plays a part – provision of disposable paper towels and soap at all sinks as well as minimum sink sizes are required for this feature. Under another feature, food preparation area require separate sinks to prevent cross contamination. (I wonder if a workplace breakout counts as there wouldn’t usually be raw meat there?) There are some specific requirements for refrigerators which might be selected by a designer. The main areas where nourishment features are impacted by design would be the provision of gardening space and spaces for mindful eating, both of which are optional features. Mindful eating is the provision of breakout areas as unsurprisingly getting away from out desks is good for reducing stress, and apparently eating with others encourages healthier eating. The eating space must have fridges, microwaves, sinks etc and contain tables and chairs to accommodate at least 25% of total employees at a given time as well as be located within 60 m [200 ft] of at least 90% of occupants. The new GreenStar interiors tool also requires breakout space, with an area based calculation per occupant and less definition of what the space contains – the GreenStar credit is about providing staff for employee enjoyment as opposed to specially a space for eating (it can be part of an activity based work area)

The mind concept is much more diverse. Covering biophilia, workplace policies in travel and flexible working, charity, beauty, the design process and post occupancy evaluations. Some features would be perhaps difficult to demonstrate objectively – how do we measure if the project contains features intended for human delight and celebration of the spirit? (This feature is apparently derived for the Living Buildings Challenge). The feature related to adaptable spaces and requirements for both diverse spaces for collaboration and private spaces for concentration could start to provide a good guide to the amounts and types of private spaces required within workplaces when clients start pushing design teams to cram in more workstations. Not sure the sleep pods and meditation cushions will take off just yet though! Inclusion of plants has already seen a big increase in Australia due to GreenStar, and forms part of the biophilia features along with patterning from nature, water features and roof top gardens. Other design oriented elements include minimum ceiling heights and the inclusion of artworks.  This mind section would be worthwhile for designers to take into account even when not designing specifically to meet the standard.

Having reviewed in more detail two of the seven concepts, only around one third are design related. Clearly certification under the WELL building standard requires a high level of commitment from management and will have far reaching effects on the organisation and it’s employees and building occupants. The question is who will drive adoption of this standard – whilst design teams can educate their clients as to its existence, I think ultimately it will have to be driven from within an organisation’s leadership team for there to be any chance of sucess. Perhaps also we will soon be finding a new consultant on our team, a wellness consultant who might have a background in HR or psychology rather than in buildings. Personally I believe, this could only be a good outcome for workplace design. What do you think? Can design contribute more to health and wellbeing? Will your own or your client organisations be interested and committed to this process? Would you like to have a wellness consultant on your team?

Ceilidh Higgins

Image Credits:

Could we all achieve more by working less?

Posted on by
3
Balancing lady by orangebrompton, on Flickr One of the reasons my blogging schedule is a little irregular from time to time is the fact I always want to enjoy writing this blog. Its also one of the reasons I take a break in January. To me, this is the meaning of work life balance – that you are enjoying what you are doing, its not just about the number of hours you spend at work, or doing things that are related to your work. Interestingly during the course of writing this post, I came across this article, which claims that work-life balance is impossible – but to me, describes what I would think of as work life balance – in particular filling your life with things you love.

I think for most of us who work in architecture and design, we do love many parts of what we do. But that doesn’t always equate to feeling that we have a happy balance between our work and other things we love – some of which may be related to, and extend our work, such as attending or presenting at conferences, research and writing or contributing to the industry as a whole – as well as all the other things that are important in our lives – family, friends, health and other interests.

For most people, even architects who love their jobs – we don’t love unrealistic working hours and deadlines. Mentally there is a big difference between a deadline that is a realistic and achievable goal which you have the time, energy and passion available to meet, and deadlines which are unachievable or require you to work an 80 hour week. Working late because you are caught up in solving a design problem can be enjoyable, working late and having to cancel other plans because someone else is having a crisis is not. I think for most people, it is particularly when we feel we have no control over our work and working hours, when someone else has created the deadline without your input, is when work and life start to feel out of balance and we feel stressed.

As many architects are, I’ve always had a tendency to words being a bit if a workaholic – I think you wouldn’t ever be able to finish the degree if you weren’t. Most of us do care so much about the quality of what we design and care about meeting our clients expectations that we are often prepared to put in additional hours, and not complain, still be happy and love our jobs. But in our industry, extra hours are because clients set unrealistic and unreasonable time frames for design and documentation. We often have the same amount of time to actually produce a design as they will then take to review it! Or we are working extra hours because ever decreasing and competitive fee structures rely on architectural and design staff to work extra hours for free. But is it really worth it for our clients or our firms?

Last week I read an article on how working more than 50 hours a week actually makes you less productive.

In my own experience I think this is true. As with many people, after an injury due to overwork and then later being made redundant and having some months off, my priorities around work have changed. Whilst it’s still important to me to deliver great projects and satisfy my clients,I am not willing to sacrifice my health or my whole life to do that. I also realise the value of taking time out of day to day work in order to be more inspired about work (see my previous post on finding inspiration).

So most if the time, I do now work less hours than I used to. Yes, there are still occasional times when you will find me in the office at 10pm or on a Sunday – but it’s no longer a regular occurance. I have realised that most of the time, I still get just as much done, if not more. Because I have time to sleep and excercise and I’m not stressed. Because I have time to read and blog, to go to conference and the like, I find new ideas and ways of thinking. When I go to work, my brain is switched in and I am getting work done more efficiently with less mistakes. This is an obvious benefit to the practice I work in, how much would our practices benefit from all their staff being at the top of their game rather than stressed and tired? Would it actually balance out the lower levels of overtime? And could our clients also benefit?

Clients often make the mistake in cutting short the design, and particularly the documentation process. Design takes time to consider and to mature – even if the first solutions might be close to the right answer, it almost always improves the design if time is spent considering, testing and discussing the design against the building requirements and functions. The opposite is also visible – I know in my fitouts – if you go to the spaces where the client rushed through last minute changes without allowing a full reexamination of the design as a whole, even people who are not designers themselves can usually tell there is something odd or comprimised about these spaces.

Short changing documentation is even more common – and with even more direct negative results to the client – straight to the hip pocket through RFIs and variations. Clients are often unwilling to understand that documentation is a process flow. There gets to a certain point where we can’t do it any faster no matter how many hours we spend on the job or how many staff we throw at it (also a bad idea when it comes to accuracy and consistency). There is a back and forth sharing of information and a review process between architects and designers, engineers, code compliance consultants and many others that makes up even a relatively small project today. Each person needs time to do their job and have it checked or errors inevitably occur. So clients next time you ask you design team why there have been so many variations, maybe you should think about how you cut back their delivery program.

Does the architectural and design industry need to rely on long hours? Is it helping you, your practice or your clients? Is it better to work smarter than to work harder? And what does work life balance mean to you? Is it becoming more important today that in the past?

Ceilidh Higgins

Image Credits:
Creative Commons Creative Commons Attribution-Noncommercial-Share Alike 2.0 Generic License   by  orangebrompton 

Reproduction, Replica or Rip Off?

Posted on by
1
’56 Speedster replica by Some Guy Photo, on Flickr

Replica, reproduction or rip off? It’s likely what you call a fake piece of designer furniture depends on if you would have one in your house or not. Over the last few years designer fakes have been seen as big issue in the Australian interior design industry. For example Authentic Design Alli ance was set up a couple of years ago to petition government for change and educate both the design industry and consumers.

The topic of fakes or copies came up last week I attended the launch of Penny Craswell’s The Design Writer blog at Stylecraft. The panel consisted of 3 Australian furniture designers – Keith Melbourne, Helen Kontouris and Greg Natale.  The issue of copying was raised by Penny as part of the panel discussion and certainly dominated the audience comments at the end of the night. Whilst none of the designers present had yet had the (dubious) honour of having their pieces copied, all are aware of how prevalent cheap (and even not so cheap) reproductions are – and that they seem to be are comprising a growing segment of the furniture market in Australia.

Speaking afterwards with Helen and Greg, they were discussing how designers today may deliberately design details that are hard to manufacture and therefore hard to copy in order to reduce the chances of being copied. Whilst I am not disagreeing with this tactic, I would guess it creates additional costs both in time to market or in manufacture and whilst it certainly does not detract from, it does not necessarily benefit the design.

So what’s the attraction of fakes? And why are they so prevalent in Australia these days? Cost is the obvious answer but not the full picture. Availability and ease of purchase is certainly part of the issue. Reproduction pieces have been ever more widely available in Australia in recent years, particularly when compared to European countries. The internet is certainly part of the rise of fakes, it is much easier than ever before for either designers or individual shoppers to quickly source furniture by keywords and images. No longer do you need to know which suppliers or stores to go to, you can find what you want on the internet within minutes – often just by using Google images. Frequently we all specify or select furniture based purely from the image. There just isn’t time to visit every showroom or collect samples of every item in many fitouts (I blogged just recently on lack of time) I wouldn’t be surprised if some junior designers specify reproductions by accident – perhaps not realising that an original exists or that the supplier they have selected is selling a reproduction. (Even during the course of writing this blog I have discovered a lamp shade in my house is in fact a designer knock off – now do I get rid of it?)

Designers are also being pressured more and more to meet project budgets. Clients and project managers push to bring the costs of projects down – and loose furniture is almost always the first part of the project to be attacked by ‘value management’. Is it really ‘value’ to replace a designer piece with a reproduction? Are we reducing the value of our own interior design by doing so? Do our clients understand that there is lasting resale value in the original but not in the fake? If they don’t, perhaps we need to educate them in this regard. I can buy 2 replica Eames plastic chairs for $136 but I probably won’t get $10 back for them. Sadly though-  today I can’t prove this point – all I could find for sale on Gumtree was replicas! I guess that suggests that people want to keep the real thing?

I would also suggest that the increase in the sales of fakes  – perhaps somewhat strangely – is because Australians are more exposed to design than ever before – but without necessarily having the understanding or appreciation of quality that exists in many European countries. Think about the standard of design in your local cafe or average workspace – I would say that over the last 20 years the level of design that goes into these spaces has markedly increased. In the media, I have frequently seen Australia referred to as being a hot spot for interior design or ‘punching above its weight’. The 2 Eames plastic chairs I mentioned above I saw advertised on prime time TV (to buy on the internet though!) so clearly the market for designer furniture is now pretty broad. In my area of Sydney every second house for sale has an Eames lounge and a few Eames plastic chairs that seem to come standard as part of the stylists package. Are Australians now coming to appreciate design in the spaces they inhabit, but devaluing design itself by filling the space full of cheaper reproduction furniture? If you can’t afford an Eames, shouldn’t you just accept that? As Helen Kontouris pointed out – if you can’t afford a BMW you don’t drive a fake BMW (although I did find this replica speedster image on flicker – where there were more replica cars than replica furniture images! Perhaps that just reflects the bias of flickr’s users to cars rather than furniture).

The point is here in Australia, the replica furniture is widely available so people don’t have to accept they can’t afford it. The same as a ‘Gucci’ bag in Thailand. If you can buy it, some people always will.

In 2011 Herman Miller took legal action against Matt Blatt for infringing its trademark by use of the word Eames chair to describe their replica products. It wasn’t actually even the copying that was at dispute here – but the use of the name Eames. Australian Design Review reported on the case.  The protection for design in Australia is fairly limited, and from what I understand this is one big difference between Australia and Europe. Its not that no Europeans would buy designer rip offs, they just don’t have the chance. The case between Herman Miller and Matt Blatt was settled with what seem to be fairly minor changes to the Matt Blatt marketing and they continue to sell replicas today- and the market for replicas has even probably grown in the intervening time.

The comments at the bottom of the Australian Design Review article raise an interesting point though, and one which was raised at The Design Writer event last week – its one thing for sales of fakes to be taking sales away from a giant like Herman Miller, but do you feel differently about the situation if cheap Aisan manufactured furniture pieces are taking away from sales and manufacturing of Australian furniture? With the flow on of limiting over time the market and opportunities for new Australian designer furniture to even be developed? Or is it as a couple of those commenting say, and that to debate the issue of replicas is only about protecting corporations making money from long dead designers?

Given the concerns of local designers – Keith Melbourne, Helen Kontouris and Greg Natale – the answer is no, they see fakes as having the potential to take food off their tables to quote Keith. Is it that current legislation in Australia is not supporting or protecting live designers too? A design registration only lasts 10 years, it doesn’t actually take long before replicas are legally permitted (assuming a piece could take 3-4 years to get from registration to market) – and that doesn’t even take into account the minor design changes that could allow a replica product to be sold (although not as a ‘replica’) sooner.

The question in my mind is – does it matter? Would the people buying fake Eames chairs actually buy pieces by Australian designers anyway? This is where it comes down to the recommendations and specifications of interior designers. People who are buying replicas on their own, for their own houses are likely not going to change their decisions unless the law changes. Even then would they be buying Australian Designers – well that probably depends on media coverage. However where we as interior designers have some influence over clients its a little different. If they can’t afford an Eames chair, maybe they can afford a new piece by an up and coming Australian designer – and that is the story you sell to them – that they are supporting Australian design (and highlighting therefore what good taste they have, not just copying everyone else etc etc).

As interior designers we want to be paid fairly for our projects, so we should respect that the designers for furniture want to get paid fairly too. Think about it – by supporting rip off furniture, we assist in undermining the value of all kinds of design – including our own – don’t we?

Ceilidh Higgins
Image Credits:
Creative Commons Creative Commons Attribution-Noncommercial-No Derivative Works 2.0 Generic License   by  Some Guy Photo 

Where do you find your inspiration (or even motivation?)

Posted on by
2
*inspiration* by AlicePopkorn, on Flickr

I don’t know about you, but I find after I finish a big deadline, it can be hard to get motivated again. There is so much stress and adrenaline whilst you are in the midst of it, and then afterward your brain as well as your body just want to totally chill out.  If you are a regular subscriber to The Midnight Lunch, you might have noticed there has been a longer gap between posts than usual. You might have thought this related to my being buy at work, and in some ways this is right – but it was actually during July and August that we had a large number of deadlines. Whilst we were right in the midst of all the deadlines, it was important to me to keep up with my regular posting schedule of every two to three weeks – committing in my own mind to keeping my work / blog balance.  However, once the rush was over, clearly my overall work / life balance was out of whack and I really struggled to sit down to write.

One of the things I really noticed during this particularly busy period (did I mention 9,000m2 of quality fitout had to be designed and built in under 6 months! insane!),  is that even while I am working hard in the middle of all this stress – my brain isn’t necessarily performing at its best. I am not referring to the mistakes we all start to make when we are tired and stressed, but that I realised I wasn’t thinking about anything other than the particular issues and tasks that had to be done.  While this is necessary at the time to get the work done, too long a period of this, and it becomes a very stale and narrow minded way to think -not particularly productive for a designer, or indeed any form of creativity, problem solving or innovation.

A large part of the reason I got to thinking about this was because I was finding it hard to get out of my day to day project thoughts to write a blog post – but then I reaslised that its the same kind of thinking which I need when for a lot of design – and even detailing work.   Its hard to solve problems or get ideas in a vacuum, and essentially this is what can start to happen to us when we get to busy with the day to day of deadlines for too long. If we stop doing all the things that take us out of our day to day work routine and make us think more about our work and our industry, we can be working and producing, but not really mentally participating. Not going to industry events, not reading blogs or new books, not flicking through a magazine or browsing through some images for pinterest, not meeting sales reps to look at new products or not taking the time to have coffee or a drink with a colleague – for me anyway these are some of the things that feed both my ideas for this blog and for my work as an interior designer. Without all these inputs it easy for our brains to get stale.

We don’t just get inspired by work related things either.  For many of us our holidays and travel are what feeds our imaginations and keeps us working to pay for the next trip.  We all have other smaller day to day things in our lives too that keep us engaged and motivated, even if they don’t even seem to relate to architecture or design (or whatever it is that you do).

For me this is yoga and meditation. Some of my best ideas (noteably including the idea behind starting this blog!) come to me during my regular yoga practice.  I took up yoga about 3 years ago to help recover from injury and also de stress, and over time I found it to be much more than this.   But again, when work is busy, this is something that suffers. Even if I still get to the same number of classes, when I am stressed I find not only is my mind busy but my body is super stiff from so many hours sitting at the computer, so its harder to get beyond the physical and into a more inspired place in my head.

Its made me value the work I do on this blog even more, even though the last couple of weeks I have been neglecting it. Its good to be getting back into the swing of my more regular activities and not just focussing on the push for deadlines. This last 2 weeks I’ve spent some time on all my usual social media sites, browsing inspiration of office snapshots, attending a number of green building events and workshops and putting together a fresh conceptual scheme for my current project. I”m starting to feel inspired again. Just sitting down to think about writing now feels like a good kind of intellectual discipline. When I started writing this post today I was planning to write a post about delegating – its kinda morphed a little bit away from that topic, so perhaps I have a few more ideas stashed away in my head that I realised! Not that I will have so much time to post over the next 2 weeks, today I’m attending the Retrofit and Refurb Conference in Sydney and next week BIM Day Out in Perth, so I might see you there – refreshing and inspiring your brain.

Ceilidh Higgins

PS. For further inspiration Come Out to the (Midnight) Lunch – If you are in Sydney on Thursday 16 October, I am organising another opportunity for followers of this blog to meet and network. The first event in April was attended by a very mixed small group including architects, project managers, engineers and BIM enthusiasts who all meet new people and enjoyed the night. If you are interested in having a drink, meeting new people and talking with fellow The Midnight Lunch followers about workplace, interior design, architecture, BIM or collaboration in our industry – come to Chicane Bar at 10-20 Bond St in the city from 5.30pm. Note the event is not sponsered, buy your own drinks and food. RSVP [email protected] or just turn up on the night.

Image credits:

Creative Commons Creative Commons Attribution-No Derivative Works 2.0 Generic License   by  AlicePopkorn 

Three lessons I never learnt at architecture school

Posted on by
Reply

The Learning Process. by rubyblossom., on FlickrI pondered for a while what to title this article.  Because its not about architecture really – its about the lessons you learn when you work, as opposed to the ones you learnt studying. Working as an architect or interior designer (and from what I know – an engineer or  a project manager too) is very different from the way we learn to work at University.  The amount of time you spend on different tasks bears little resemblance to how you would likely have imagined an architecture office before you ever actually worked in one.  When I was studying, design units made up at least half the course credits and probably took up three quarters of our time with very limited classes on business or even construction – and that certainly isn’t the reality for most architects or designers either working in, or running an office (even if you choose to call it a studio).  Somehow a recent conversation with a friend and colleague got me talking about what I thought were the most important lessons I  had learnt in my career – and none of them are things I recollect really learning about at uni.

Communication is the most important thing you do

Not design or anything else.  It doesn’t matter how good a designer you are – if you can’t communicate your design then your career won’t go far.  But its not just communicating our designs through drawings, models or other visual mediums that is important in architecture.  We spend more of our time communicating than anything else.  You communicate with your client, with your team, with your subconsultants, with the contractors.  You communicate via phone and meetings, minutes,  email, drawings, reports, room data sheets, spreadsheets, models.  All of these are different modes of communication.  To be effective, all of these means of communication need to be understood by somebody else – and often somebody else with a different level of experience or education to you, who may speak a different first language or maybe just has less time, involvement or interest in the project.  All of these things are barriers to communication.

It’s important to remember that communication is not primarily about you providing information (then we would call it information not communication).  Communication is about providing information in a format and structure that the person receiving the information can digest and understand.  How many times have you been part of a series of emails which go back and forth because the 2 people involved are not able to clearly identify the relevant issues and provide clear and direct instructions as to what actions need to be undertaken.  For example, recently we had a tender set due on a Friday.  Early in the week, the project manager indicated we would receive the final client feedback on Friday.  What he failed to tell us in the initial email was that the program had changed for other reasons, and we would not be required to issue the documentation for another 2 weeks.  It took four more emails for this information to be extracted from him! (And with 5 people reading thats a serious waste of productivity).  Whilst there are certainly some people who would suggest simply picking up the phone – I would say whilst that is a solution, it doesn’t always deal with the whole problem.  In some cases it may solve the immediate communication issue, but can still lead to interpretative issues down the track when there is no record of that communication and it relates to a contractual issue.

How do we learn to communicate more clearly?  Practice is certainly important, but not the only thing.  Clear communication is not just about the words (or pictures), its also about the format.  Its about space, bold headings, grid lines in a spreadsheet, line weights in a drawing.  All of these formatting elements can help provide clarity in your communications.  Learn by seeing what others do.  If you find a website, a spreadsheet or a drawing is really clear and easy to read think about why and how you can emulate it.

I also find its helpful to think about the other persons perspective.  What are they trying to get out of the project, what is their agenda, their key issues.  Especially if I only have a short time to get their attention (either in person or in writing) – what matters to them?

Don’t bring me problems, bring me solutions

As a  younger graduate, I was often quick to go to my boss, the project manager or the client as soon as a problem arose on a project.  I didn’t want to get in trouble for not keeping the right people informed.  One day there was some problem on one of the office fitout projects I was delivering internally for my company. I can’t even remember now what the problem was, but I think it was some sort of delay on the part of one of the furniture suppliers or subcontractors which would prevent us moving into the office on time.  It was certainly something of significance to the project, and completely outsisde of my control.  So straight away I rang the manager I reported to on the project. And I was given an earful.  I think he yelled at me for over an hour (unprofessional on his part) but what he did manage to communicate to me – was that I should have waited before calling him.  He was right.

It’s pretty rare that you can’t wait half an hour or even a day before passing on problems.  You should use this time to come up with solutions and recommendations.  In this instance, for example our options may have been something like – delay the move, hire temporary workstations or put more pressure onto the non performing subcontractor.  Or some combination of these options.  It would have been much better for me to go to my manager presenting all these possibilities, with research into the costs or pluses and minuses of each one and a recommendation of which action to take.  It shows you are proactive in dealing with problems and you can be relied upon to solve problems.

Hire your successor

This is one of my personal favourite pieces of advise I ever received.  It was very coincidental that someone said it to me just at the time I had interviewed a talented designer to back me up in my role as design team leader – but she had asked for a higher salary than I was on.  I had felt pretty threatened by that.  But hearing about the idea that you should always aim to hire people who are ambitious and want your job leaving you free to move yourself on to the next level in your career really resonated with me.  We all want to work with a great team, if someone is good enough to make you feel they could do your job, then it follows that they would be a great asset to your team as long as they don’t want your job right now.  I hired the designer (not on a salary higher than mine tho!) and didn’t regret it – although changes to our team structure  meant we only briefly worked together.  Now, I would have no hesitation in hiring someone who I thought wanted my role in the future – even if by future I mean a year or two.  I would also add that I believe that you should always aim to hire people you think will be incredible at what they do – and not just settle for average.  Whilst not everyone is a leader, you will find people who are incredible at documenting, or at producing graphics or at reviewing spreadsheets – and one thing I think these people all have in common is a passion to always improve the way  they work.

On that note – we are currently hiring interior designers and Revit architects/documenters at DJRD.  So if you are looking for a new opportunity in Sydney or know someone incredible who is, check out our ads on LinkedIn and get in touch.

You can learn lessons from someone you don’t like

I know I said 3 lessons – but I think its probably important to say that 2 of the lessons above I learnt from the same project manager – and I didn’t always like the way he behaved or treated me.  But that said, I still learnt.  If someone is intelligent and has things to teach, don’t let the fact that you don’t personally like them get in the way of learning.  Just don’t make them your mentor!

Ceilidh Higgins

Image Credits: